Intimation of 2020 Annual General Meeting (AGM)

Date:              Tuesday 01 September 2020
Time:              6:00pm
Venue:           Online meeting using Microsoft Teams

As you are aware the Association, as a membership organisation, is required under our Rules to hold an annual general meeting every year within 6 months of our financial year end.  In accordance with the Association’s Rules, information regarding the nomination procedure for election to the Pineview Committee of Management at the forthcoming AGM is outlined below.

Due to the current coronavirus pandemic restrictions on public meetings we have had to consider an alternative way to hold out AGM this year.  Legislation has been passed by the UK government which allows us to hold a ‘virtual’ AGM for members before 30 September this year. 

Create your own user feedback survey

The ‘virtual’ system would enable members to take part by joining an online video meeting through a computer, laptop, tablet or smartphone.  We are also looking to see if it would be feasible for members to be able to access the meeting using a landline or non smart mobile phone – we will advise you further if this is possible.

To ensure that all members who would wish to take part in our AGM can attend, we would appreciate it if you could consider the questionnaire above and submit your answers online. If you could submit your answeres to us by Thursday 06 August 2020, this would be very much appreciated.

If you are unable to attend the virtual AGM, the option to submit your apologies or to complete a proxy form for someone to act on your behalf, will still be available to you.  

Nomination for Election to Committee of Management

Membership of the Association carries with it the right to be nominated for election onto the Association’s Committee of Management or to nominate another member who you feel would make a useful contribution as a Committee Member.

Only members are eligible to nominate another member or stand for election.  A member cannot nominate himself/herself for election to the Committee.

Nominations must be in writing using the nomination form which you can access below.  Nomination forms must be signed and completed fully.  However, given the current coronavirus restrictions we recognise that this process is not as simple as normal this year.  If you wish to be nominated for election please let us know and we will contact you to discuss the best way for us to assist you with the completion of the nomination form and its return to the Association.  If you wish to nominate another member, please complete Section A of the online nomination form below and click "Send Form".  We will follow up with the nominated member to arrange completion of the form.

In accordance with our Rules, completed Nominations must be returned by close of business on Tuesday 11 August.  As such, should you want to be nominated or to nominate, and need assistance to complete this process, please contact us by 6 August to allow time for this to be completed for 11 August.

No nomination forms may be accepted after this date.  Extra nomination forms are available – please simply contact us to request or download below.

Further information including the agenda and papers for the AGM, and Proxy/Postal Vote procedures will be issued at least 14 days prior to the AGM.

Joyce Orr
Company Secretary

Online Nomination Form