Listen to our site
Committee Meeting Schedule
The main Committee of Management (CoM) business timetable, as per our Committee Meeting year (AGM year) is as given below. The meeting schedule is agreed each year following the AGM. Other standard and adhoc reports are presented in addition.
CoM meetings are held on the on last Tuesday of each month (excluding July and December). Meetings start at 6pm for two hours. Pre meeting for policy discussion 5pm – at individuals choice.
The Health and Safety and Staffing Sub Committee (HSSSC) meets twice per year, November and May, as shown below.
If you would like to know more about these meetings please contact Joyce at our office.
|
Date |
Event |
Purpose |
|
|
Aug |
CoM |
Performance Monitoring (incl finance) |
Q1 April – June outturns |
|
Restated annual , 5 year and 30 year budgets |
Updated using 31/03 audited financial statements figures |
||
|
Management Accounts |
To 30/06 |
||
|
Treasury Management |
To 30/06 |
||
|
Annual Financial Statement Return (SHR) |
Required submission 30/09 |
||
|
SHAPS Financial Assessment |
Required submission 31/08 |
||
|
Sept |
CoM |
Priorities outcomes |
June – August outturns |
|
FCA Annual Return |
Required submission 31/10 |
||
|
OSCR Annual Return |
Required submission 31/12 |
||
|
Draft Assurance Statement (SHR) |
Required submission 31/10 |
||
|
Policy Reviews |
As per timetable |
||
|
Oct |
CoM |
Performance Monitoring (not finance) |
Q2 Apr – Sept Outturns |
|
Performance Monitoring – Charter benchmark review |
2016/17 Outturns |
||
|
Risk Management Review |
6 month review |
||
|
Assurance Statement (SHR) |
Required submission 31/10 |
||
|
ICO Registration |
Confirmation |
||
|
Policy Reviews |
As per timetable |
||
|
2nd Tues Nov |
HSSSC |
Staffing, Health & Safety detail |
Sub-committee members |
|
Director’s appraisal discussion and prep |
|||
|
|
Office Bearers |
Director’s Appraisal |
Sub-committee Chair and Office Bearers |
|
Nov |
CoM |
Finance Performance Monitoring |
Q2 30 Sept Outturns |
|
Management Accounts |
To 30/09 |
||
|
Treasury Management |
To 30/09 |
||
|
Draft Budget & rent increase |
For next financial year |
||
|
Review of 5 and 30 year budgets |
To tie in with proposed annual budget |
||
|
2nd Tues Dec |
CoM |
Linda Ewart – Collective Governance Review Workshop |
|
|
Dec |
|
No General Purposes Meeting
|
|
|
Jan |
CoM |
Performance Monitoring (not finance) |
Q3 Apr - Dec outturns |
|
Priorities outcomes (later as no Dec meeting) |
Sept – Nov outturns |
||
|
Internal Auditor Independent Report |
Internal Auditor |
||
|
Final Budget & rent increase for next financial year |
|
||
|
Policy Reviews |
As per timetable |
||
|
TBC - Feb |
|
Linda Ewart – 1 to 1 review meetings
|
|
|
Feb |
CoM |
Finance Performance Monitoring |
Q3 31 Dec outturns |
|
Management Accounts |
To 31/12 |
||
|
Treasury Management |
To 31/12 |
||
|
Restatement of 5 and 30 year budgets |
From Jan approved annual budget |
||
|
Mar |
CoM |
Priorities outcomes |
Dec - Feb outturns |
|
Priorities Target Setting |
3 Year ahead proposals |
||
|
Policy Reviews |
As per timetable |
||
|
April |
CoM |
Performance Monitoring (not finance for outturns, budget used for finance targets) |
Q4 Apr - Mar outturns and next annual proposed |
|
Annual Governance Review Report |
Linda Ewart |
||
|
Risk Management Review |
6 month review |
||
|
Internal audit plan review |
For year ahead |
||
|
2nd Tues May |
HSSSC |
Health & Safety detail |
Sub-committee members |
|
Director’s appraisal discussion and prep |
|||
|
|
Office Bearers |
Director’s Appraisal |
Sub-committee Chair and Office Bearers |
|
May |
CoM |
Finance Performance Monitoring |
Q4 31 Mar outturns |
|
ARC & EESSH |
Required submission 31/05 |
||
|
Five Year Financial Projections (SHR) |
Required submission 31/05 |
||
|
Management Accounts |
To 31/03 |
||
|
Treasury Management |
To 31/03 and annual review |
||
|
Restated annual , 5 year and 30 year budgets |
Using 31/03 management accounts closing figures |
||
|
1st Fri June
|
Away day |
Strategy review/planning day |
|
|
June |
CoM |
Priorities outcomes |
Mar - May outturns |
|
Annual Financial Statements, Management Letter, Audit Report |
For approval, Auditor presenting audit report |
||
|
Loan Portfolio Return (SHR) |
Required submission 30/06 |
||
|
Secretary’s Statement |
Pre AGM Requirement |
||
|
Financial Information Section for Plan |
Based on submitted FYFP |
||
|
Finance KPIs |
For year ahead (from FYFP) |
||
|
1st Tues July
|
AGM |
Quorate Members Meeting |
|
|
Post AGM CoM |
Election of Office Bearers |
|
|
|
Committee Structure and Meeting Timetable |
|
||
|
Signing Requirements |
|
||
|
July |
CoM |
No General Purposes Meeting |
|
