Committee Meeting Schedule

The main Committee of Management (CoM) business timetable, as per our Committee Meeting year (AGM year) is as given below. The meeting schedule is agreed each year following the AGM. Other standard and adhoc reports are presented in addition.

CoM meetings are held on the on last Tuesday of each month (excluding July and December). Meetings start at 6pm for two hours. Pre meeting for policy discussion 5pm – at individuals choice.

The Health and Safety and Staffing Sub Committee (HSSSC) meets twice per year, November and May, as shown below.

If you would like to know more about these meetings please contact Joyce at our office.

Date	Event	Purpose
Aug	CoM	Performance Monitoring (incl finance)	Q1 April – June outturns
		Restated annual and 30 year budgets	Updated using 31/03 audited financial statements figures
		Management Accounts	To 30/06
		Treasury Management	To 30/06
		SHAPS Financial Assessment	Required submission 31/08
Sept	CoM	Priorities outcomes	June – August outturns
		FCA Annual Return	Required submission 31/10
		OSCR Annual Return	Required submission 31/12
		Draft Assurance Statement (SHR)	Required submission 31/10
		Policy Reviews	As per timetable
Oct	CoM	Performance Monitoring (not finance)	Q2 Apr – Sept Outturns
		Performance Monitoring – Charter benchmark review	2016/17 Outturns
		Risk Management Review	6 month review
		Assurance Statement (SHR)	Required submission 31/10
		ICO Registration	Confirmation
		Policy Reviews	As per timetable
2^nd Tues Nov	HSSSC	Staffing, Health & Safety detail	Sub-committee members
2^nd Tues Nov	HSSSC	Director’s appraisal discussion and prep	Sub-committee members
	Office Bearers	Director’s Appraisal	Sub-committee Chair and Office Bearers
Nov	CoM	Finance Performance Monitoring	Q2 30 Sept Outturns
		Management Accounts	To 30/09
		Treasury Management	To 30/09
		Draft Budget & rent increase	For next financial year
		Review of 5 and 30 year budgets	To tie in with proposed annual budget
2^nd Tues Dec	CoM	Linda Ewart – Collective Governance Review Workshop
Dec		No General Purposes Meeting
Jan	CoM	Performance Monitoring (not finance)	Q3 Apr - Dec outturns
		Priorities outcomes (later as no Dec meeting)	Sept – Nov outturns
		Internal Auditor Independent Report	Internal Auditor
		Final Budget & rent increase for next financial year
		Policy Reviews	As per timetable
TBC - Feb		Linda Ewart – 1 to 1 review meetings
Feb	CoM	Finance Performance Monitoring	Q3 31 Dec outturns
		Management Accounts	To 31/12
		Treasury Management	To 31/12
		Restatement of 30 year budgets	From Jan approved annual budget
Mar	CoM	Priorities outcomes	Dec - Feb outturns
		Priorities Target Setting	3 Year ahead proposals
		Policy Reviews	As per timetable
April	CoM	Performance Monitoring (not finance for outturns, budget used for finance targets)	Q4 Apr - Mar outturns and next annual proposed
		Annual Governance Review Report	Linda Ewart
		Risk Management Review	6 month review
		Internal audit plan review	For year ahead
2^nd Tues May	HSSSC	Health & Safety detail	Sub-committee members
2^nd Tues May	HSSSC	Director’s appraisal discussion and prep	Sub-committee members
	Office Bearers	Director’s Appraisal	Sub-committee Chair and Office Bearers
May	CoM	Finance Performance Monitoring	Q4 31 Mar outturns
		ARC & EESSH	Required submission 31/05
		Five Year Financial Projections (SHR)	Required submission 31/05
		Management Accounts	To 31/03
		Treasury Management	To 31/03 and annual review
		Restated annual , 5 year and 30 year budgets	Using 31/03 management accounts closing figures
1^st Fri June	Away day	Strategy review/planning day
June	CoM	Priorities outcomes	Mar - May outturns
		Annual Financial Statements, Management Letter, Audit Report	For approval, Auditor presenting audit report
		Loan Portfolio Return (SHR)	Required submission 30/06
		Secretary’s Statement	Pre AGM Requirement
		Financial Information Section for Plan	Based on submitted FYFP
		Finance KPIs	For year ahead (from FYFP)
1^st Tues July	AGM	Quorate Members Meeting
	Post AGM CoM	Election of Office Bearers
		Committee Structure and Meeting Timetable
		Signing Requirements
July	CoM	No General Purposes Meeting